This memorandum, dated September 11, 2023, issued by the Ministry of Finance’s Department of Expenditure, emphasizes the importance of monthly reconciliation of expenditure by Drawing and Disbursing Officers (DDOs) and Pay and Accounts Offices (PAOs). It refers to previous communications on the same subject and highlights that the reconciliation exercise, as per Rule 57(5) of GFR, 2017, should be conducted regularly without fail.
Monthly reconciliation of expenditure by DDOs
No TA-2-03001 (03) 1/2023-PA-CGA(e-12976)/
Government of India
Ministry of Finance
Department of Expenditure
Office of Controller General of Accounts
Mahalekha Niyantrak Bhawan
E-Block, INA, New Delhi,
Dated, the 11th Sept., 2023.
OFFICE MEMORANDUM
Subject: Monthly reconciliation of expenditure by DDOs-reg.
Attention is invited to this office O.M. No. TA-2-03001(03)/1/2023-TA-CGA/e-12976/ 193 dated 11.05.2023 and O.M. No. TA-2-03001(03)/1/2023-TA-CGA/e-12976/229 dated 01.06.2023 on the subject cited above.
- In this connection, it is reiterated that monthly reconciliation exercise between DDO and PAO is essential and should be donc regularly every month without fail in terms of Rule 57(5) (ii) of GFR, 2017. All the reconciliation certificates signed & submitted by DDOs should be countersigned by PAO. Additionally, the veracity of reconciliation certificate should be cross checked/verified by Principal Accounts office every month on random basis by selecting some DDOs/PAOs. Furthermore, this should be made part of standard items to be checked by respective Internal Audits as well as of the Internal Audit Division of office of CGA.
- All Pr.CCAs/CCAs/CAs(i/c) of Ministries/Departments are, therefore, requested to issue instructions to PAOs under their control to ensure that monthly reconciliation with DDOs are being carried out and to obtain a certificate from DDOs as per the provisions contained in Rule 57(5) of GFR, 2017.
- Further, the monthly report on reconciliation exercise may invariably be submitted in ‘Annexure A’ (copy enclosed) on every last working day of the following month to DAMA section of this office. First report should be sent by 30 September for the month of August 2023.
This issues with the approval of Addl. CGA (A&FR).
Encl.: As above
(Shailendra Kumar)
Jt. Controller General of Accounts (ARPR)
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