The Ministry of Railways in India, through its recent communication (File No. PC-VII/2023/HRMS/3), has extended the deadlines for the completion of Annual Performance Appraisal Reports (APARs) for the fiscal year 2022-2023.
This extension comes in response to requests from various Field Units for more time to finalize APARs pending at the Reporting Officer level. Additionally, any pending APARs at the self-appraisal level will also be moved to the reporting officer level.
Extension of timelines for completion of APAR for the year 2022-2023.
GOVERNMENT OF INDIA (भारत सरकार)
MINISTRY OF RAILWAYS (रेल मंत्रालय)
RAILWAY BOARD (रेलवे बोर्ड)
File No. PC-VII/2023/HRMS/3
New Delhi, Dated : 16/08/2023
The General Managers,
All Indian Railways/PUs/TIs
(As per standard mailing list)
Sub: Extension of timelines for completion of APAR for the year 2022-2023.
Ref: Railway Board’s letter No. PC-VII/2023/HRMS/3 dated 21.06.2023
Kindly refer to Board’s letter mentioned above extending timelines for completion of various stages in finalisation of APARs of 2022-23.
- Now, keeping in view the various requests received from Field Units seeking extension of timeline for finalization of the APARs pending at the Reporting Officer level, it has been decided by the competent authority that following timelines may now be adhered for finalization of APARs of 2022-23 for non-gazetted employees in Railways.
| S.No. | Activity | Existing Target Date | Revised Target Date |
| 1 | Finalisation of hierarchy and online generation of APAR form | 15th May, 2023 | Timeline completed, no extension is being granted. |
| 2 | Submission of self-appraisal to reporting officer | 15th July, 2023 | Timeline completed, no extension is being granted. |
| 3 | Submission of reporting officer to reviewing officer | 31st July, 2023 | The revised timeline is 24th August, 2023. |
| 4 | Forwarding report by reviewing officer to accepting authority | 15th August, 2023 | 31st August, 2023. |
| 5 | Appraisal by accepting authority | 31st August, 2023 | 15th September, 2023. |
| 6 | Communication of APAR to the officer report upon | 15th September, 2023 | 30th September, 2023. |
| 7 | Submission of representation if any on APAR | 15 days from the date of communication of APAR or 30th September, 2023 whichever is earlier. | 15 days from. the date of communication of APAR or 15th October, 2023 whichever is earlier. |
| 8 | Completing the process relating to representation submitted by the official | 15 days from the date of representation received or 15th October, 2023 whichever is earlier. | 15 days from the date of representation received or 31st October, 2023 whichever is earlier. |
| 9 | End of entire process | 15th October, 2023 | 31st October, 2023 |
3. No extension is granted for generation of Hierarchy, APAR forms and submission of self appraisal by the employee. The extension of timelines granted especially for completing the process of reporting at the reporting officer level and subsequent stages is final and no further extension will be granted. If APARs are pending at the respective authorities after the last date set for completion, such APARs will be force forwarded to the next stage for which the detailed guidelines will be advised to CRIS.
4. It has also been decided by the competent authority that the APARs which are still pending at the self appraisal level will be force forwarded to the next stage i.e. reporting officer level.
5. This issues with the approval of Competent Authority.
(Jaya Kumar G)
Dy. Director, Pay Commission-VII & HRMS
Railway Board
Room No.6, 4th Floor, COFMOW
Ph. No. 011-47845125
E-mail ID : jaya. kumarg[at]gov.in