Government of India
Ministry of Personnel, P.G. & Pensions
(Department of Personnel & Training)
Old .JNU Campus, New Delhi.
Dated 25th August 2023
Subject: Submission of claims for reimbursement of Children Education Allowance (CEA)-reg.
It has been observed that some Government employees are submitting their Children Education Allowance claims for reimbursement to this Department instead of submitting to their respective Office/Departments. In each case, Children Education Allowance and Hostel Subsidy claims shall be submitted at the office/Department where the employee is serving or last served in case of unfortunate event of demise of Government employee as per provision of O.M. No.A-27012/02/2017-Estt.(AL) dated 17-07-2018.
Ministry/Departments in which e-HRMS is operational, Government Employee shall claim the CEA through e-HRMS only. Ministry/Departments where e-HRMS is not yet operational are requested to board on e-HRMS at the earliest.
Q: What is the purpose of the Office Memorandum dated 25th August 2023?
A: The purpose of the Office Memorandum is to guide government employees on where to submit their claims for reimbursement of Children Education Allowance (CEA).
Q: Where should government employees submit their CEA claims?
A: Employees should submit their CEA claims to the office or department where they currently work or where they were last employed, in case of unfortunate events.
Q: What should employees do if their Ministry/Department uses e-HRMS?
A: If the Ministry/Department uses e-HRMS, employees must submit their CEA claims through this electronic system.
Q: What if an employee’s Ministry/Department does not use e-HRMS yet?
A: Ministries/Departments that have not adopted e-HRMS are advised to start using it as soon as possible.
Q: When should CEA claims be submitted to the respective office/department?
A: Employees should submit their CEA claims to their current office/department or the last one they served in (in case of demise), as per the guidelines.
Q: What type of claims can be submitted to the Department of Personnel & Training?
A: Only Children Education Allowance (CEA) and Hostel Subsidy claims should be submitted to the respective office/department, not the Department of Personnel & Training.
Q: What is the reference for the submission guidelines?
A: The guidelines for submission can be found in the O.M. No.A-27012/02/2017-Estt.(AL) dated 17-07-2018.
Q: What is the significance of the e-HRMS system?
A: The e-HRMS system simplifies the process of claiming CEA for government employees by allowing them to submit their claims electronically.
Q: What should Ministries/Departments do if they are not using e-HRMS yet?
A: Ministries/Departments that have not yet adopted e-HRMS are encouraged to implement it at the earliest convenience.
Q: What is the primary concern addressed in the Office Memorandum?
A: The Office Memorandum addresses the issue of government employees submitting their CEA claims to the Department of Personnel & Training instead of their respective offices/departments.