Guidelines for Rotation of Officials in Sensitive Posts

The Government of India’s Ministry of Railways, through the Railway Board, has issued a directive regarding the rotation of officials working in sensitive posts. The instruction, originally issued on 4th February 2019 and reaffirmed later, emphasizes the need to transfer officials from sensitive positions promptly and not allow anyone to overstay in such posts beyond the designated period.

Rotation of officials working in sensitive posts



New Delhi dated, 20.07.2023

All Zonal Railways/PUs :

Sub: Rotation of officials working in sensitive posts.

Ref: i) Railway Board’s letter No. 2017/V-1/ALSL/1/1 dtd. 04.02.2019.
ii) Rly Board’s letter No. 2008/V-1/CVC/1/4 dtd 18.02.2009.

Instructions for rotation of officials working in sensitive posts have been issued vide Board’s letter No. 2017/V-1/ALSL/1/1 dtd. 04.02.2019. It was also reiterated that all concerned may examine the feasibility of transferring the official working on sensitive post at the earliest and ensure that no incumbent dealing with sensitive work continues on any sensitive post beyond the stipulated period as advised to Zonal Railways from time to time. In this regard, a report on the following format has to be furnished by all the Zonal Railways Monthly by 5th of every month:-

Details of the period of overstay of officers/staff beyond stipulated period:-

S. NoDepttName of the officerDesignationGazetted/ non- gazettedDate of joiningPeriod of overstayReasons for overstay beyond the stipulated period

Total No. of officers/staff posted beyond stipulated period:-

Total No. of officersTotal no. of staffGrant Total

Subsequently all the Zonal Railways were advised vide Board’s letier No.2019/V-1/ALSL of dtd 08.04.2022 to furnish the information through Google Spreadsheet after nominating a nodal officer from each of ZR’s/PU’s. However it has come to notice that some of the ZRs/PUs are not entering data in Google Spreadsheet from last several months. Now it has been decided by the Competent Authority to discontinue the use of Google spreadsheet for use of said information. Therefore the information regarding officers/staff working on sensitive posts beyond the stipulated period may be furnished in the prescribed format (for Gazetted and Non-Gazetted’§ staff separately) on e-mail ID kumar.gulshan1[at] from the month of July 2023.

The data Regarding rotation of Officers/Staff alongwith other details such as Details of Major Penalty/Minor Penalty/Sanction of Prosecution & FR 56(j) are sent to DoPT by the target date of 15th of every month.

Recently a meeting under the Chairmanship of Additional Secretary(S&V),DoPT was held on 09.06.2023. During the meeting, it was transpired that data regarding ail the above mentioned fields are being used to reply Parliament Questions sought by MP’s, references from Cabinet Secretariat and various Parliamentary/Standing Committees etc. Accordingly, all SDGMs/CVO’s may kindly issue direction to each of the nodal officers to furnish timely & accurate information to Board as mentioned above.

(Vivek Varshney)
Director Vigilance (Mech.)
Railway Board

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