Streamlining the Finalization Process for 2022-23 and Onwards

The Ministry of Railways in the Government of India has issued a letter regarding the finalization of Annual Performance Appraisal Report (APAR) for the year 2022-23 and onwards. In order to ensure timely completion of APARs, the Railway Board has decided to implement an auto-forwarding system in the SPARROW (Smart Performance Appraisal Report Recording Online Window) platform.

This auto-forwarding feature will apply to the Self-Appraisal level only. As per the newly provided schedule, the PARs will automatically move from the Officer Reported Upon (ORU) to the Reporting Authority’s account on the specified due date, even if the PAR has not been recorded by the Reportee Officer.

The remaining dates mentioned in the previous letter from the Board will remain unchanged. The concerned authorities are instructed to inform all relevant personnel and take necessary action accordingly.

Finalization of APAR year 2022-23 and onwards

Government of India (भारत सरकार)
Ministry of Railways (रेल मंत्रालय)
(Railway Board) (रेलवे बोर्ड)

No. 20 17/SCC/03/06

New Delhi, Dated : 09.05.2023

GM/All Zonal Railways & PUs
DG/RDSO, DG/NAIR, Director/CTis
MDs/CMDs of PSUs etc

Sub: Finalization of APAR year 2022-23 and onwards – reg
Ref: Board’s letter of even number dated 24.03.2022.

Attention is invited to this Ministry’s letter of even number dated 24.03.22 vide which a time schedule for completion of APAR was advised.

  1. In order to give effect to the time-bound recording of PARs, Board have now decided to implement the provision for auto-forwarding of PARs from one stage to the next stage after the specified due date from the assessment year 2022-23 in SPARROW. At present, this auto-forwarding of APAR will be applicable for Self-Appraisal level only. Under the newly provided schedule for completion of PAR, PARs will automatically move forward from the account of Officer Reported Upon (ORU) to the Reporting Authority on the specified due date even if the PAR is not recorded by the Reportee Officer. This will be as per time scheduled as under: –
ActivityDate by which activity to be completed byAuto forwarding date
APAR form shall be provided through SPARROW in the inbox of Officer Reported Upon (ORU) by the Administration Division/Personnel Department, specifying the reporting officer and Reviewing Authority.15th May
Self appraisal for current yearWithin one month or 15th June whichever is earlier16th June

2.All other dates mentioned in Board ‘s letter under reference will be same.

  1. The above may be brought to the notice of all and further necessary action may be taken accordingly.

(Ravi Shekhar)
Director (Confidential)
Railway Board
Ph: 45731

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