GDS – One-man committee on wages and allowances of Gramin Dak Sevaks
No. 17-31/2016-GDS
Government of India
Ministry of Communications
Department of Posts
Establishment Division
Dak Bhawan, Sansad Marg, New Delhi – 110001.
Dated: 25th June, 2018
OFFICE MEMORANDUM
Subject: Implementation of recommendations of One-man committee on wages and allowances of Gramin Dak Sevaks (GDSs)
One-man committee headed by Sri Kamlesh Chandra, Retired Member, Postal Services Board was set up by the Government of India vide Ministry of Communications, Department of Posts’ Resolution No. 17-13/2013-GDS dated 19.11.2015 for examining the conditions of service and emoluments and other facilities available to the Gramin Dak Sevaks(GDS). The committee had submitted its report to the Government on 24.11.2016. The Government has carefully considered the recommendations of the One-man Committee regarding revision of TRCA and allowances and is pleased to order the following.
2. Introduction of new Time Related Continuity Allowance (TRCA)
The entire GDSs posts shall be brought under two categories viz. Branch Postmasters (BPMs) and other than Branch Postmasters. GDSs other than BPMs and working in Branch Post offices shall be designated as Assistant Branch Postmaster (ABPMs) and GDSs working in departmental offices shall be designated as Dak Sevaks. There shall be two slabs of working hours Viz. Four (4) and Five (5) hours and two levels of TRCA slabs each for BPMs and other than BPMs. For this purpose, the working hours of GDSs with 3 hours, 3 1/2 hours and 3 hours 45 minutes shall be revised to 4 hours and those with 4 1/2 hours workload shall be revised as Five (5) hours, with effect from 1.7.2018.
The revised TRCA slabs / levels applicable to these two categories will be as shown in Table 1:
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Table – 1 |
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|
Revised minimum TRCA of two types of categories of GDSs as per |
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|
SN |
Category |
Minimum TRCA for 4 Hours / Level 1 |
Minimum TRCA for |
|
1 |
BPM |
12,000/- |
X 14,500/- |
|
2 |
ABPM/Dak Sevaks |
10,000/- |
U2,000/- |
2.1 Clubbing (Merging) of old TRCA SLABS
The existing 11 TRCA slabs shall be merged into three TRCA Slabs with two levels each for BPMs and other than BPMs as shown in Table 2. Effectively, there shall be only 3 TRCA Slabs as one TRCA Slab will be common for both the categories.
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Table – 2 |
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|
SN |
Present |
New |
New |
New TRCA Slabs |
|
1 |
MC/MP/MM (3 hrs) 12,295-45-3,695 |
Assistant BPM / Dak Sevaks (4 hrs) |
Level-1 |
U0,000 – 124,470 |
|
2 |
MC/MP/MM (3 hrs 45 minutes) 2,870-50-4,370 |
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|
|
MD/SV (3 hrs) 2,665-50-4,165 |
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|
4 |
MD/SV (3 hrs 45 minutes) 3,330-60-5,130 |
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|
5 |
MC/MP/MM( 5 hrs) 13,635-65-5,585 |
Assistant BPM / (5 hrs) |
Level -2 |
U2,000 – X29,380 |
|
6 |
MD/SV (5 hrs) 4,220-75-6,470 |
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|
7 |
BPM(3 hrs) 2,745-50-4,245 |
BPM (4 hrs) |
Level -1 |
U2,000 – X29,380 |
|
8 |
BPM(3 hrs 30 minutes) 3,200-60-5,000 |
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|
9 |
BPM(4 hrs) 3,660-70-5,760 |
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|
10 |
BPM(4 hrs 30 minutes) 4,115-75-6,365 BPM |
(5 hrs) |
Level – 2 |
U4,500-35,480 |
|
11 |
BIDM(5 hrs) 4,575-85-7,125 |
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Acronyms: MC – Mail Carrier, MP – Mail Packer, MD – Mail Deliverer, MM-Mailman, SV – Stamp Vender,
2.2 Fixation Formula
The GDSs shall be brought to the respective levels in the new TRCA matrix wef 1.7.2018. For fixation of TRCA of the Gramin Dak Sevaks in the new TRCA slabs, the existing Time Related Continuity Allowance (TRCA) for the GDS in the 11 TRCA slabs in the pre-revised structure as given in Table-2 above, as on 01.07.2018, shall be multiplied by a factor of 2.57. The amount may be rounded off to the nearest rupee. The figure so arrived at is to be located in the Level corresponding to GDS’s TRCA in the new TRCA Slab as given in Table-3.
2.3 If a cell identical with the figure so arrived at is available in the appropriate Level, that cell shall be the revised TRCA; otherwise the next higher cell in that Level shall be the revised TRCA of the GDS. However, in order to guide administration/DDOs in fixing the revised TRCA of GDS in the new TRCA matrix correctly, illustrations in this regard are annexed at Annexure-II.
2.4 In respect of GDS whose annual increase of TRCA is due on 1St July, 2018, his/her TRCA consequent on annual increase in the pre-revised TRCA be effected first and then his/her TRCA be fixed in the new revised TRCA Matrix as in Table-3.
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TABLE — 3 |
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TRCA Slab-1 Assistant Branch |
TRCA Slab -2 (a) Assistant Branch Postmaster |
TRCA Slab -3 Branch Postmaster |
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|
Stage |
TRCA |
Stage |
TRCA |
Stage |
TRCA |
|
1 |
10000 |
1 |
12000 |
1 |
14500 |
|
2 |
10300 |
2 |
12360 |
2 |
14940 |
|
3 |
10610 |
3 |
12740 |
3 |
15390 |
|
4 |
10930 |
4 |
13130 |
4 |
15860 |
|
5 |
11260 |
5 |
13530 |
5 |
16340 |
|
6 |
11600 |
6 |
13940 |
6 |
16840 |
|
7 |
11950 |
7 |
14360 |
7 |
17350 |
|
8 |
12310 |
8 |
14800 |
8 |
17880 |
|
9 |
12680 |
9 |
15250 |
9 |
18420 |
|
10 |
13070 |
10 |
15710 |
10 |
18980 |
|
11 |
13470 |
11 |
16190 |
11 |
19550 |
|
12 |
13880 |
12 |
16680 |
12 |
20140 |
|
13 |
14300 |
13 |
17190 |
13 |
20750 |
|
14 |
14730 |
14 |
17710 |
14 |
21380 |
|
15 |
15180 |
15 |
18250 |
15 |
22030 |
|
16 |
15640 |
16 |
18800 |
16 |
22700 |
|
17 |
16110 |
17 |
19370 |
17 |
23390 |
|
18 |
16600 |
18 |
19960 |
18 |
24100 |
|
19 |
17100 |
19 |
20560 |
19 |
24830 |
|
20 |
17620 |
20 |
21180 |
20 |
25580 |
|
21 |
18150 |
21 |
21820 |
21 |
26350 |
|
22 |
18700 |
22 |
22480 |
22 |
27150 |
|
23 |
19270 |
23 |
23160 |
23 |
27970 |
|
24 |
19850 |
24 |
23860 |
24 |
28810 |
|
25 |
20450 |
25 |
24580 |
25 |
29680 |
|
26 |
21070 |
26 |
25320 |
26 |
30580 |
|
27 |
21710 |
27 |
26080 |
27 |
31500 |
|
28 |
22370 |
28 |
26870 |
28 |
32450 |
|
29 |
23050 |
29 |
27680 |
29 |
33430 |
|
30 |
23750 |
30 |
28520 |
30 |
34440 |
|
31 |
24470 |
31 |
29380 |
31 |
35480 |
2.5 If a GDS happens to be on leave on 01.07.2018, the revised TRCA will be effective from the date of rejoining of duty. In case of GDSs on put off duty as on 01.07.2018, they shall continue to draw ex gratia payment based on existing TRCA and fixation of his TRCA shall be subject to the final order on the pending disciplinary proceedings
3. Annual Increase.
The annual increase of TRCA is 3%. After fixation of TRCA in the appropriate stage in the TRCA Matrix /slab as specified in Para 2.2 above, the next annual increase will be effected after completion of 12 months of continuous engagement from that date subject to para 3.2 below. Subsequent increase in TRCA scale shall be at the immediate next stage in the respective levels of new TRCA matrix at Table 3.
3.1 In respect of the GDSs engaged on or after 01.07.2018, the initial fixation will be done on first stage of Level 1 of the respective category.
3.2 There shall be two dates of annual increase in TRCA namely, 1st July and 1st January of every year; provided that a GDS shall be entitled to only one annual increase in TRCA on either one of these two dates depending on the date of engagement.
4. Other Allowances:
Other allowances namely, Office Maintenance allowance, Fixed Stationery Charges, Cycle Maintenance Allowance, Combined Duty Allowance, Risk and Hardship Allowance have been revised as detailed in Annexure-I.
5. Dearness Allowance
The existing practice to grant the Dearness Allowance will continue, as per the Seventh CPC recommendations, as a separate component, and also as revised from time to time, whenever it is revised for Central Government Servants.
6. Productivity Linked Bonus
Present calculation of Ex-gratia bonus by applying the calculation ceiling of 7,000 as basic TRCA + DA shall continue until further orders.
7. Date of Effect
The revised TRCA as per the matrix at Table-3 for all GDSs shall be applicable w.e.f. 01.07.2018. The revised rate of other allowances at Annexure-I shall also take effect from 01.07.2018.
8. Payment for the Period from 01.01.2016 to 30.6.2018.
The arrear payable to GDS will take into consideration the following two figures:
(i) Due for the period from 1.1.2016 to 30.6.2018 calculated on the basis of TRCA already drawn multiplied by a factor of 2.57
(ii) TRCA including DA drawn for the above period from 1.1.2016 to 30.6.2018.
(iii) The difference between (i) and (ii) will be the amount payable to GDSs on account of arrears.
Illustrations in this regard are given at Annexure-III.
9. The payment due to GDSs, according to instructions at Para-8 above may be initiated immediately so as to ensure disbursal latest by 15″ July, 2018. Likewise, the process of fixation of TRCA in the new TRCA matrix as at para 2.2 may be completed before 25th July 2018. With regard to the payment for the period from 1.1.2016 to 30.6.2018, an undertaking in the prescribed format (Annexure-IV) should be obtained from each Gramin Dak Sevak and kept on record before disbursement of the arrears.
10. The Circle Postal Accounts Office shall carry out cent percent verification of fixation of TRCA consequent on revision. The entire process of verification should be completed by 31.12.2018.
11. This OM issues with the concurrence of Ministry of Finance (Department of Expenditure) vide their ID Note Number 7/31/2006-E.III (A) dated 02.04.2018.
S/d,
(Smriti Sharan)
Deputy Director General (Establishment)
Annexure-IV
UNDERTAKING
I …………………………………….Gramin Dak Sevak (ABPM/BPM) hereby undertake that any excess payment that may be found to have been received by me as a result of incorrect fixation of Time Related Continuity Allowance (TRCA) or any excess payment detected in the light of discrepancies noticed subsequently will be refunded by me to the Government either by adjustment against future payments due to me or otherwise.
Signature
……………………………………..
Name (In Block Letters)
Designation
Office
Place ………………..
Date ………………….
Annexure V
Instructions on fixation of TRCA in new TRCA matrix and payment of
arrears
The responsibility of fixation of TRCA in the new TRCA matrix with effect from 1.7.2018 rests with the Divisional Superintendent of Post Offices /RMS units for all GDS working under their jurisdiction. In respect of GDSs working in independent units like Gazetted HOs in charge of Senior Postmaster/ Chief Postmaster, the fixation will be done by the Senior / Chief PM.
2. The respective authorities shall fix the TRCA of all the GDSs under their jurisdiction with reference to their existing work load, Basic TRCA drawn as on 1.7.2018 and send the names of GDSs with a statement of fixation of TRCA in the new TRCA matrix as on 1.7.2018 as per the given instructions. Obtaining undertaking from the GDS as per proforma in Annexure IV is pre requisite for payment of arrears. The undertaking obtained from the GDSs should be kept in a separate guard file in the Divisional office which should be preserved permanently.
3. Any excess payment made on account of arrears or wrong fixation of TRCA in the new TRCA matrix will be the responsibility of the Drawing Disbursing Officer. The officials at fault shall be made accountable, in case of any court cases on over payment of arrears / wrong fixation of TRCA.
4. The work relating to merging of different TRCA slabs with work load less than 4 hours, and those having workload of 4 1/2 hours should be completed and establishment orders to the effect should be issued before 30 June 2018. The revised TRCA slabs as per Table 1 of this OM shall take effect from 1.7.2018. In case of more than one ABPM is working in a Branch office/ Dak Sevaks in departmental office, those ABPMs/ Dak Sevaks should be assigned designation as ABPM I/ABPM II/ABPM III/Dak Sevak I/Dak Sevak II etc.
5. The Divisional Superintendent shall constitute a special cell, if required, for the purpose. Similarly, the DDOs shall draw the payment from 1.1.2016 to 30.6.2018 by preparing due drawn statement and after adjusting the TRCA including DA already paid, and arrange payment. The calculation of arrears according to instructions at Para-6 may be initiated immediately so as to ensure payment latest by 15th July, 2018. Likewise, the process of fixation of TRCA in the new TRCA matrix as at para 2,2 may be completed before 25th July 2018. With regard to the payment of arrears, an undertaking in the prescribed format (Annexure-IV) should be obtained from each Gramin Dak Sevak and kept on record before disbursement of the arrears.
6. The Divisional Superintendent will arrange to communicate the names of Branch Postmasters and Assistant Branch Postmasters who attend to the combined duty as per the revised rates in Annexure I, which is reproduced below:
BPM for delivery OR Mail conveyance work – Rs.45/- per day subject to maximum of Rs.1170/-per month
BPM for delivery PLUS mail conveyance – Rs.90/- per day subject to maximum of Rs.2340/-per month
ABPM for BPM work – 75/- per day subject to a maximum of Rs.1950/- per month.
ABPM/Dak Sevak for additional work of another ABPM/Dak Sevak- Rs.45/- per day subject to a maximum of Rs.1170/-
The above rates will be for combination of duties of two or more posts borne on the establishment of the concerned Post office.
7. The Regional Director of Postal Services/ Postmaster General shall carry out verification of 10% fixation of TRCA cases while inspecting the Divisional Office.
8. The Circle Postal Accounts Office shall carry out cent percent verification of fixation of TRCA, consequent on revision, by 31.12.2018. Discrepancies, if any, be got settled on the spot. Excess arrears due to wrong fixation shall be listed and reported to Regional Director of Postal services/ Postmaster General/Chief Postmaster General concerned.