Minutes of the 12th meeting of Postal Services Staff Welfare Board held on 22.08.2017

Minutes of the 12^th meeting of Postal Services Staff Welfare Board held on 22.08.2017

Government of India
Ministry of Communications
Department of Posts
(Welfare & Sports Section)

No. 1-1//2017-WL/Sports

                                                      Dated: 28.08.2017

Subject: – Minutes of the 12^th meeting of Postal Services Staff Welfare Board held on 22.08.2017 at New Delhi under the Chairmanship of Hon’ble Minister of State of Communication (I/C).

A copy of the Minutes of 12^th meeting of the Postal Services Staff Welfare Board held at New Delhi on 22.08.2017 is forwarded herewith for information.

S/d,
(Daisy Barla)
Director (W&S)

Ends. As above

Annexure

List of Staff Representatives of Postal Services Staff Welfare Board

A meeting of Postal Services Staff Welfare Board (PSSWB) was held on 22.08.2017 in G. P. Roy Committee Room, Dak Bhawan, under the Chairmanship of Hon’ble Minister of State for Communication (1/C). The list of members who attended the meeting is at Annexure-A.Minutes of the 12^th meeting of Postal Services Staff Welfare Board (PSSWB) held on 22.08.2017 under the Chairmanship of Hon’ble Minister of State for  Communication (I/C)

Member (Planning) welcomed the Hon’ble Chairman and explained that PSSWB meeting was being held after four years, and while constituting the Board, due attention was given to ensure representation to different cadres of the Department.

Thereafter in a brief presentation, DDG (Trg.,W&S) informed that out of 28 items of Action Taken Report of 11^th meeting held on 16.05.2012, 25 items were addressed & closed and the remaining 3 items were included in the agenda for the 12th  PSSWB meeting. The first three items of the agenda for the 12^th meeting were those which were carried forward from the    11^th Meeting. During the deliberations of the meeting the following decisions were taken:-

1.Agenda Item No.I(i-ix)

Modification in Incentive/Scholarship schemes

a. Proposal was discussed for increasing the amount of Incentive/Scholarship provided to class 10th  & 12^th children of Postal Employees who had performed outstandingly in the Board examinations. It was also discussed that the number of eligible children may be increased from 5 to 10.

b. Proposals were discussed for increasing the amount of Scholarship for Technical Education, Scholarship for SC/ST employees for Departmental exam and higher education and Scholarship & grant of transport charges to handicapped (Physically challenged) children of Postal employees.

c. It was instructed by the Hon’ble MOSC(I/C) that committee of senior officers may be constituted for discussing all proposals of enhancements of Incentive and Scholarship under Welfare scheme being provided to the Employees of the Department. The said Committee would make suggestions in this regard by 25.9.2017. Suggestions from Staff and Union representatives should also be included for discussion by the committee while examining this issue. The staff representatives were requested to send their suggestion by email welfareandsports@gmail.com to Ms. Daisy Barla, Director (Welfare & Sports) by 4.9.2017.

2. Agenda Item No.2

Including the representatives of All India P&T SC/ST Employees Welfare Assn in all Circle Welfare Boards

The Association representative proposed that while constituting Circle Welfare Board, Heads of Circles should call for nominations of a SC/ST representative from the SC/ST Association. In this regard, the Board instructed that adequate representation should be ensured in respect of SC/ST Employees while constituting the Circle Welfare Board. The Member should ideally be for one term only to allow a wider representation over a period of time.

3.Agenda Item No.3 (i–ii)

Financial Assistance to P&T Resident Welfare Associations may be increased from Rs. 10/- per residential quarter per annum to Rs 20/-

It was decided that the issues related to formation, maintenance and responsibilities to be assigned to Resident Welfare Associations will be examined by the Committee of Senior Officers which is being constituted. Inputs from Union Representatives and Staff Representatives of PSSWB may be sent by 4.9.2017 as details mentioned in Para 1 above.

4.Agenda Item No.4(i-iv)

Financial Assistance matters

(i–iii) Enhancement of rate of immediate relief to the family/dependents of the deceased postal employee in case of death due to normal cause & accident while on duty or off duty from Rs.7,000/- and Rs.10,000/- to Rs.10,000/- and Rs.15,000/- respectively . The matter was discussed and it was decided by the Board to refer the issues to aforesaid Committee for examination and suggestions.

iv) The Financial assistance to the victims of natural calamities is provided up to a maximum of Rs.1500/- for Departmental officials which may be increased. This matter may also be referred to the said Committee for proper examination and recommendation.

5. Grant for excursion trips with mileage restrictions requires relaxation

The matter was discussed and Board decided that no further relaxation in mileage is required at present.

(Item is closed after discussion)

6. Holiday Home

i. Online booking of holiday homes: – Instructions may be issued to all Heads of circles to initiate the facility of online booking of holiday homes on first- cum- first serve- basis.

ii. Poor maintenance of Holiday Homes: – Union representative complained regarding the poor maintenance of holiday homes. Suitable instructions in this regard may be issued.

7. Voluntary contribution to Circle Welfare Fund

The issue was discussed and it was directed that Bye-laws of Contribution towards Circle Welfare fund and utilization of Circle Welfare fund should be framed and circulated to all concerned by 25^th September, 2017.

8. Issues raised by staff representative of N.E. Circle

Toilet facility and recreation club for ladies, Children Day Care centre, Sensitization about remedial provisions in case of sexual harassment of women at workplace, issues related to upkeep of staff quarters, setting up of dispensary and expansion of CGHS Services in North East, increasing awareness of Welfare Schemes etc.

Issues related to recreation club for ladies, Children day care centre and awareness of Welfare Schemes are related to Welfare and Sports Section. Extant instructions in this regard will be reiterated. Rest items will be brought to the notice of nodal Divisions for appropriate action.

9.It was also decided that all Welfare Schemes of the Department should be given adequate publicity by placing them on the India Post Website to ensure that all Employees are sufficiently aware of all the schemes.

10. In his address Hon’ble MOSC(I/C) directed the Department for holding of regular meeting of Postal Services Staff Welfare Board. He mentioned that all steps within the framework of rules and guidelines will be taken to provide a comfortable working environment for the Postal Employees.

The meeting ended with a vote of thanks to the Chair.

ANNEXURE-A

The following members attended the 12^th meeting of the Postal Services Staff
Welfare Board (PSSWB) held on 22.08.2017 in Shri G.P. Roy Committee
Room, Dak Bhawan, New Delhi

1. Shri Manoj Sinha

Hon’ble Minister of State for communication (I/C)
Chairman, Postal Services Staff Welfare Board

2. Meera Handa

Member (Planning), Executive Vice Chairman,
Postal Services Staff Welfare Board, Deptt. of Posts

3. Achla Bhatnagar
Member (P), Deptt. of Posts

4. Manju Pandey CPMG,
Assam Circle, Guwahati

5. Sarita Singh
CPMG, Chhattisgarh, Raipur

6. Shri Charles Lobo
CPMG, Karnataka circle, Bengaluru

7. Shri Salim Hague
CPMG, Punjab Circle, Chandigarh

8. Neelam Sanghi
JS&FA, Deptt. of Posts

9. Shri T.Q. Mohammad
Secretary(PSB), Deptt. of Posts

10. Anula Kumar
DDG (Trg.,W&S), Deptt. of Posts

11. Daisy Barla
Director (Welfare and Sports), Deptt. of Posts

12. Shri K Goyal
AAO, T&C and Treasurer,
PSS WB, Deptt. of Posts

13. Shri K.M. Desai,
Assistant Director (Bldg & Tech.)O/o CPMG, Gujarat Circle,
Khanpur, Ahmedabad-3 80001

14. Shri Farooq Ahmed Hazar,
Section Supervisor O/o CPMG,
J&K Circle, Srinagar-190001.

15. Smt Sanasam Priyadarshini, Postal Assistant,
Lamlong SO, Manipur Division,
North East Circle, Imphal-795001.

16. Shri Raj Kumar Sharma,
A.O (Adhoc), 0/0 DA (P), B-1, Paryavaran Marg,
Jhalana Institutional Area, Rajasthan Circle, Jaipur-302014

17. Shri Prahlad Kumar, Welfare Inspector
O/o CPMG, Delhi Circle, Meghdoot Bhawan, New Delhi-110007.

18. Shri B.Rama Sankar, ASP
0/o SPOs Tirupathi Dn, Andhra Pradesh Circle, Tirupati-517501.

19. Shri N. Parashar ,
Secretary General, National Federation of Postal Employees,
1^st Floor, Post Office Building,
North Avenue, New Delhi. 110001

20. Shri D. Theagarajan, Secretary General,
Federation of National Postal Organization, T-24, Atul Grove Road,
New Delhi-110001.

21.Shri Santosh Kumar Singh, Secretray General
Bhartiya Postal Employees Federation, T-21, Atul Grove Road,
New Delhi-110001.

22. Shri M.K. Ahirwar, Secretary General,
All India P&T SC/ST Employees Welfare Association,
4^th Floor, CHQ, Swami RamTirath Nagar Post Office, New Delhi-110055.

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