Nominations of officers for appointment on deputation to posts under the Central Staffing Scheme for the year 2015

1. P. SHARMA

ESTABLISHMENT OFFICER                                    GOVERNMENT OF INDIA

& ADDL. SECRETARY                           DEPARTMENT OF PERSONNEL & TRAINING

Tel. : 23092370                      MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES

Fax : 23093142                                                           AND PENSIONS

NORTH BLOCK, NEW DELHI – 110001

D.O. No. 33/2015-EO(MM.II)

  Dated: 10^th November, 2014

Dear Sir/Madam, 

I am writing to invite nominations of officers for appointment on deputation to posts under the Central Staffing Scheme for the year 2015. The detailed guidelines for nominating suitable officers are given in the Appendix. I would request that the guidelines are strictly adhered to, while drawing up the offer list.

2. While forwarding names of officers, you may also like to take note of the fact that about 30% of the posts under the Central Staffing Scheme are of the rank of Joint Secretary and above, and the remaining 70% of the posts are at the level of Director/Deputy Secretary i.e. the Middle Management level. The list that you forward, to this Office, should comprise the names of officers at different levels, so that it caters to the requirement of personnel at varying levels under the Government of Inda.

3. As you might be aware, considerable process and exercise are gone through before an officer is appointed under the Central Staffing Scheme. However, very often, the Cadre Controlling Authorities withdraw the names of officers from offer at an advanced stage of processing. This results in considerable delay in the placement of officers under the Central Staffing Scheme, which is not in public interest. Therefore, the Government of India has been following a policy of debarring an officer for five years, if, once appointed by the Government under the Central Staffing Scheme, he does not join the post either on account of personal disinclination, or the refusal of the Cadre to relieve him. Much as we would like to indicate very early the possibility of placement in respect of the officers in the list, the Central Staffing Scheme lays down detailed consultations with the borrowing Ministries / Departments. Hence, it is difficult to forecast placements in advance. It is also to be highlighted that it is not only the failure to take up the appointment, but also withdrawal of the name of an officer after a panel has been recommended by the Civil Services Board, that results in debarment for five years. As per instructions contained in letter No. 14/1/98-FA[UN], dated 26.2.1998 and No.1/1/2003-FAS, dated 8.5.2003 of the Department of Personnel and Training, an officer who is debarred from being taken on deputation to a post under the Central Staffing Scheme is also to be debarred from being given Cadre Clearance for foreign assignments/consultancies abroad during the period of debarment. Therefore, you are earnestly requested to ensure that an officer, once placed on the offer list, continues to be available for consideration throughout the year and his name is not withdrawn during this period, save under exceptional circumstances. In the recent past, it has been observed that some individual officers whose name has been placed on the offer list have represented directly to this office for withdrawal of their names from the offer list citing personal reasons. This practice should be avoided and no individual requests received from such officers will be entertained. Even when withdrawal of a name is unavoidable, intimation of change in the availability should be given at the earliest opportunity by the Cadre Controlling Authority. The nomination of debarred officers for central deputation may not be forwarded for appointment to posts under the Government of India till the period of debarment is over.

4. I would request you to pay particular attention to the following points, while forwarding the names of officers for appointment, under the Central Staffing Scheme:-

(i)        Sufficient names of women and SC and ST Officers may be sponsored so that adequate representation can be provided to them on posts under the Central Staffing Scheme.

(ii)       Officers whose names are offered should have completed the necessary ‘cooling off’.

(iii)      It is very essential that Annual Confidential Report dossiers complete upto 31.3.2014 are sent with the list of officers. In the absence of these reports, it will be difficult to retain the names of officers with incomplete ACRs on offer. The ACR dossier of an officer whose name has been placed on offer list shall remain with us till the appointment of the officer is completed. In case, it is anticipated that the ACR dossier of an officer is required by the cadre controlling authority for some other purpose at a later date, duly certified and attested photocopy of the ACRs may please be furnished.

5. An officer being nominated should be willing to serve anywhere in India; preference of an officer for a particular station(s) on account of personal reasons, if any, may be explicitly indicated. The Officers have also been given an option to choose any three Departments/Ministries where they would like to work under the Central Staffing Scheme. However, actual appointments will be subject to availability of posts and the suitability of officers for the posts.

6. Regarding the application form for applying for the Central Staffing Scheme, an online application form has been introduced successfully from the year 2008 and the same will also be applicable for the year 2015. It is available on the Ministry’s website, http://www.persmin.gov.in. The format of the application form is enclosed [Annexures- I to IV]. Annexure-I pertains to the personal details of the officer that he/she will have to fill ‘on line’. Annexure-II is the vigilance clearance, Annexure-III is the certificate of (a) having completed cooling off, (b) officer not being under debarment period and Annexure-IV is the gist of the ACR gradings. Annexure-I has to be filled by the officer applying for the Central Staffing Scheme. Annexure-II to IV are to be electronically filled by the Nodal Officers designated for the purpose by the Cadre Controlling Authority, who will also authenticate Annexure-I.

7. The on-line applications are to be validated and forwarded electronically by the Nodal Officers of the Cadre Controlling Authority. Only those applications that have been validated electronically by the Nodal Officers will be accepted for retention. All the Nodal Officers may be requested to ensure that details in Annexure-I to IV are duly filled in and complete in all respects. In case there is a change in the existing Nodal Officer, details along with e-mail I.D. of the Nodal Officer may be intimated to this Office.

8. As per the directions of the ACC, the names of officers for being placed on offer will be obtained from the Cadre Controlling Authority in two tranches- each year. The last date for these tranches has been fixed as 31^st of January and 31^st of July. The names for the first tranche may be sent before 31^st January, 2015.

9. It is also requested that as far as possible, the names of all officers for the first tranche of 2015 may be forwarded in one lot. The names of officers to be retained on offer at the level of joint Secretary may kindly be sent to Director(SM) and those for retention at the level of Deputy Secretary/Director may be sent to Deputy Secretary (MM), separately.

1. I would request you to forward the names keeping in view the above mentioned requirements and eligibility criteria, latest by 31^st January, 2015. Given the procedural delays in receiving offers from the Cadre Controlling Authorities and consequential delays in finalizing the ‘Offer List’ for the year 2015, we presume your concurrence in operating the ‘Offer List’ of 2014 till 31.3.2015.

With regards,

Yours sincerely,

(B. P. Sharma)

Cadre Controlling Authorities

of Group ‘A’ Services

(By Name) (As per list enclosed). 

APPENDIX

 

Guidelines for the preparation of offer list for consideration for appointment to the posts of Joint Secretary/Director/Deputy Secretary in the Government of India during the year 2015.

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ELIGIBILITY 

(A)       JOINT SECRETARY

1. Officers adjudged suitable/empanelled for Joint Secretary equivalent level posts at the Centre, intimated to the Cadre Controlling Authorities.

1. Preference will be given to the officers who have already done a Central Deputation at the level of Deputy Secretary/Director.

(B)       DIRECTOR

1. Officers who have completed 14 years of service and have been granted Non Functional Selection Grade in the Cadre in Group ‘A’.

5. Officers of 2001 Batch would be considered for appointment as Director only from July, 2015.

(C)       DEPUTY SECRETARY

1. Officers who have completed 9 years of service in Group ‘A’.

5. Officers of 2006 Batch would be considered for appointment as Deputy Secretary only from July, 2015.

COOLING OFF

            It may kindly be ensured that the names of only those officers are sponsored who have finished their prescribed ‘cooling off. An officer who has previously been on any deputation, will be considered for deputation under the Central Staffing Scheme only if he has completed mandatory ‘cooling off’ period of three years prior to the proposed date of his appointment at the Centre. In the case of a woman officer whose husband is posted under the Government of India, ‘cooling-off’ period can be waived up to six months so that she may get posting at the station where her husband is posted.

            The cooling off period would commence on the date on which the officer reports to his cadre on reversion from deputation including extended deputation arising out of proceeding on study leave, EOL, etc. while being on deputation without reverting to the cadre. The details of the ‘cooling off’ are to be given electronically in Annexure-II of the Application Form.

VIGILANCE CLEARANCE 

            Only the officers clear from the vigilance angle should be placed on offer; in case anything adverse comes to the notice of the Cadre Controlling Authorities against the officer, the same should be conveyed to this Department immediately. A certificate of vigilance clearance (Annexure-II of the Application Form) needs to be electronically validated by the Nodal Officer.

DEBARMENT 

The name of officers, who are under the period of debarment, may not be sponsored. The details of debarment are to be given electronically in Annexure-III of the Application Form.

CONFIDENTIAL ROLL 

            The Confidential Rolls of the officers placed on offer must be made available complete upto 31.3.2014. The details of missing ACR(s), if any, may be clearly mentioned with reasons. Alternately, NRC be specifically attached. Only those officers whose records are graded as ‘Very Good’ and above in the last five years of service would be considered for retention on offer and hence only such officers may be sponsored. The gist of the ACRs is to be given electronically in Annexure-IV of the Application Form.

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